Diane,
I want to encourage you to take along your lf camera. I used my 5x7 at a 100 year birthday party for a great aunt. I had about 25 people including kids in the picture. Before pulling the dark slide I had everyone keep quiet and told them to listen to the shutter, this is how long it will be open and you will have to be still. I did this three times pulled the dark slide and was off to the races.
I had good luck with one second exposures. I did this in a room with fluorescent lights which doesn't look too good, but for a group shot it was okay. If you have a hot light I would bring that.
good luck
chris
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