I am in the talks with a Sales and Marketing co-ordinator of a hotel in regards to taking a photograph from one of their balconies. He stated that he is ok for me to come and take the photograph from one of their balconies. However, in the latest email he stated
"...Also I just want you to know that, we want to have the right to use this picture and a standard form must be filled in...".
I presume the "...standard form must be filled in..." would be more for insurance reasons, however I am not quite sure what he means by that and how I should address the "..rights to use this picture.." statement.
I plan to display and potentially sell the taken photograph on websites/galleries/magazines/storefronts&cafes. I would be happy for the hotel to display the photograph in their lobby or on their website as long as they clearly acknowledge my name on the photograph. I would not like them to sell the photograph unless we come to an agreement.
How can I appropriately address this?